Protecting Your Business from Supply Chain Shortages

The past few years have seen major kinks in the supply chain due to a number of reasons: aberrant buyer behavior, source material scarcity, government shutdowns, and worker shortages, to name a few. What can a business owner do to protect their businesses from shortages and therefore, revenue loss? Your favorite Orange County Bookkeeper has some ideas!  

Source Multiple Suppliers

Being dependent on only one supplier for a key item is risky. Increase your options by finding new suppliers to use as backups or alternates whenever you can. While it’s admirable to buy local, it’s not always possible. Expanding your network will provide you with a lot more flexibility, even if you have to pay a bit extra at times.  

Understand Your Timeline

Are you providing enough time from ordering and delivery before you need the part in-house? How accurate is your prediction of lead time? Timelines have changed a lot in the last year. Spend some time reviewing lead time and recalculating if you need to.  

Fine-Tune Forecasting

Get good at forecasting so that you can anticipate and prevent inventory shortages before they occur. We can help you set up the correct spreadsheets and generate the right reports so you’ll have better information for decision-making in this area of your business.   

Develop Relationships

The more dependent your business is on a particular supplier, the more you want to develop that relationship. Adding that personal touch might not help you get your orders faster, but when troubleshooting is needed, you’ll want the extra help a personal relationship can provide. Having a relationship with your supplier also allows them to understand your needs better.

Increase Communication and Collaboration

Increase communication with your suppliers so they can manage their own timelines and supply chains better. Provide them with accurate forecasts and let them know how they can better meet your needs in the present and in the future.    

Audit Inventory Records Frequently

If your inventory balances are only adjusted once a year, inaccurate inventory numbers are likely to cause problems. Find ways to take inventory more often, or at least increase the accuracy of inventory balances. The savings will be worth it; you’ll have fewer surprise out-of-stock or back-order situations that can cost not only sales, but also customer loyalty.  

Proactively Manage Shipping  

There may be times when paying rush charges on shipping is justified simply to get the parts in house. Actively managing shipping and in-transit items will help you keep a handle on this. When possible, line up alternate shipping methods in case one method becomes unreliable. This is especially advised with overseas shipments where more can go wrong. 

Create a Supply Chain Task Force

If supply chain issues are critical in your business and have been costing you profits, it might be time to create a dedicated team to manage and prevent crises. Consider putting together a group of employees that can be responsible for strengthening your supply chain.  

 Try these ideas from your Favorite Orange County Bookkeeper to smooth out supply chain woes in your business. If you need help with your supply chain management, accounting services are crucial. Give us a call at (949) 355-4521 get help with your numbers!